by Raj Mehta and Peter Doshi
A badly managed mail account can mean real trouble, for both TCP/IP
users and Shell users alike. If your account is filled up and the
entire quota has been used, you no longer have space to receive email.
The result is that email addressed to you will be returned to the
sender and you will never even know about it.
For Shell account users, the account may fill up because you've
downloaded too many files and not bothered to delete them after you
uploaded them to your hard disk. For TCP/IP users, the most common
cause of a full account is email. You simply have not deleted email
from long ago which remains on the VSNL server.
For those reasons, a well managed account is a must for everybody.
Cleaning up your account
- Expunge Mail from Pine:
Login to your account and go to email option and delete all the mail
that is not of consequence to you. Delete those mail which
you have responded to and are not important anymore. When exiting Pine
you will asked whether it can `expunge' the deleted email (as when you
delete the mail it is only marked for deletion and not actually removed
from the server and this gives you one more chance to save using
`u' to undelete in the inbox or the folder). Answer ``Yes''
with y and hit the `Enter' key. The mail will now be
removed from the server and you will have regained some space.
- Getting rid of files:
Go to the Main Menu and to the UNIX prompt. At the promput type: ls
This allows you to see all the files in your account including the ones
you have downloaded. If you have transfered these files to your computer
then delete them from your account using the command:
rm -i filename1
and so on until you have deleted all the files which you no longer need.
rm -i filename2
Issuing this command, the UNIX will ask you once more to if it can
delete this file say yes and the file will be deleted. You can also use
wild cards to delete group of files, but that will not be discussed
TCP/IP users usually will use a email cleient such as Eudora or
Communicator email clients. (MS Internet Explorer 4 users will have
Outlook Experss or Outlook or something similar). If at the time of
installing the client you have opted for leaving mail on the server then
the piling up of email on the server becomes an issue. So to solve this
problem the following steps are to be taken:
Go to the setup of the email client and uncheck the option for
leaving the mail on the server.
After following the above steps, both types of account users will
have regained space. No longer will you experience the difficulties of
bounced email without your knowledge, for your account is clean!
- Go to Tools - Options - Receving Mail
- Uncheck the box `leave mail on the server' as shown in the screen shot.
|Netscape Communicator user:
- Go to Edit - Perferences - Mail & Groups - Mail Server
- Uncheck the box `Leave messages on server after retrieveal' as shown on the screen shot.